Managing your personal passwords can be a headache. When you add in passwords for an entire company that will be used by multiple people, you have a real mess on your hands without the proper organization. Learn why streamlining passwords in your business keeps your sensitive information secure and saves you time and money.
Why It’s Important to Streamline Passwords in Your Business
Social media accounts, CRMs, payment platforms—the list goes on of the many logins everyone in your company uses. The last thing you want is your team spending their time getting locked out of accounts, resetting passwords and chasing down the right login information. You want to make it as easy as possible for everyone to have accurate passwords for shared accounts and secure passwords for their own logins.
In addition, sometimes one employee may be the only one with a login for an important company account. When that employee leaves the company, they are still the only one with access and you are left scrambling. Or, say you hire a marketing firm to handle your blog and social media accounts. If you send over inaccurate login information or have multifactor authentication on accounts, it can take days before they have access to all accounts—time they could have been growing your business.
Different Ways to Streamline Passwords
One of the most common ways of storing and sharing passwords in a business is through an online master list, but this is not secure. It still leaves room for inaccurate information, because an employee may update a password and not change the information on the sheet. Not to mention it puts all your businesses sensitive information in one easy-to-access place should there be a security breach.
The most secure way of storing and sharing business passwords is using a password manager like Dashlane, 1Password or LastPass. Password managers do all the hard work for you by storing all passwords. All you must
do is remember a master password to login to the Password Manager. Once logged in, the program autofills the password on each platform so you never have to deal with a lockout again. Password managers make it easy to have a secure password or passphrase as well, as you do not have to remember it so it can be extremely complex.
If you absolutely must share a password quickly, send it through a website like One Time Secret to keep sensitive information out of your email.